Wednesday, 19 June 2013
 
 
 
Home Protocol Air Force Protocol Retirement Ceremonies
 

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Change of Command Checklist PDF Print E-mail

Air Force Protocol
from 'Til Wheels are Up'

CHANGE OF COMMAND CEREMONY
Protocol Project Officer: ____________________ Ext.____________________
DCS Project Officer:____________________ Ext.____________________
Alternate DCS POC: ____________________ Ext.____________________
Individual being honored____________________
Date of Event____________________
Senior Ranking Host____________________
Guest of honor/phone____________________
Event on calendar of CC, CV____________________
Event location identified/reserved: ____________________
Location:____________________
Dinner/Social Function/Reception included: ____________________
What type of function desired
(Dinners, Icebreaker, Supporting conference(s), Pre-ceremony coffee, Post-ceremony reception(s), Receiving line)
 Type of function:____________________
  Location:____________________
  Payment method:____________________
Uniform Requirements:____________________
Request Letter filed/Funds programmed:____________________
Put notice on E-Mail net:____________________
Briefing Package for Officiating General:____________________
CEREMONY SUPPORT NEEDS:
Physical needs:
 
____  Podium
____  Award table
____  Presentation Board
____  Number of seats
____  Flags - US, AF, Command, GO (Protocol can supply for GO)
____  Room diagram (provide to Protocol)
____  Reception materials (e.g. table cloth, skirts, punch bowl, etc.)
____  Oath Card
 Music:
 
____  Call COMM at EXT. _______
 Honor Guard:
 
____  Can be reached at _______
 Narrator:____________________
 Aide:____________________
 Photographer:____________________
(can be reached at _______ )
 Reserve Parking Signs: ____________________
(can be checked out at Protocol)
 Escorts for Family members and DVs:____________________
 Billeting for Family members and DVs:____________________
 Transportation for Family members and DVs____________________
CEREMONY COMPONENTS:
Invitations and programs:
 
Protocol list ____________________
Relieved commander’s list ____________________
In-coming commander’s list  ____________________
Versions for different events/lists ____________________
RSVP control ____________________
Inserts (passes, seating cards, etc.) ____________________
(see Protocol for guidance)
OPR does rough drafts for Graphics ____________________
(Protocol has examples)
DAPS for copying x- _________ ____________________
NOTE: Have Protocol "proof" invitation/program before it goes to graphics and the print plant. The more eyes that see it the better.
 Script information and sequence of events
(Provide copy to Protocol)
 
Name of Spouse: ____________________
Names/ages of Children ____________________
Names of Family members/Guests/DVs ____________________
Copy of Decoration/Award Citation: ____________________
Copy of Promotion Order  ____________________
Copy of Retirement Order ____________________
 Provide copy of ceremony script to:
 
Protocol: ____________________
Officiating officer: ____________________
    _____   Include Bio  
Narrator: ____________________
Aide: ____________________
Honoree: ____________________
 Presentations/Gift:
 
Medal/Award and Citation: ____________________
Certificates (Honoree and Spouse, if applicable): ____________________
Flowers for Spouse: ____________________
Other presentations: ____________________
 Seating Diagram/Placecards:
(See Protocol for assistance)
 
Relieved commander’s family ____________________
In-coming commander’s family ____________________
Highest level DVs ____________________
Other DVs ____________________
Other attendees ____________________
Spare seating ____________________
 Receipts
 
Turn in receipts after ceremony is complete:  ____________________
 DVs:
 
Travel arrangements ____________________
Billeting ____________________

On-base  ____________________

Off-base  ____________________
Ground transportation ____________________
Greeter/fareweller ____________________
Escorts ____________________
Spouse/Guests ____________________

Flowers/fruitbaskets   ____________________
Welcome notes ____________________
Special requirements ____________________
 Audio/Visual & Communications
 
Public address system ____________________
Photographer ____________________
Hand-held radios/cellular phones ____________________
 Ushers
 
At DV seating area to greet/escort  ____________________
Issue programs ____________________
 Security
 
Security Forces ____________________
Traffic control ____________________
 Ceremony Site
 
Mowed ____________________
Cleaned ____________________
Sprinklers off ____________________
Parking areas clean ____________________
Marked for ceremony ____________________
Adequate clean seating ____________________
No construction in area  ____________________
Request for Quiet Time at x- ________ ____________________
 Rehearsals
 
Key leaders and Protocol ____________________
Uniform of the day/duty uniform ____________________
Full dress w/ equipment/trans/DV stand-ins ____________________
Key participants ____________________
Inclement weather plan ____________________
 Computer Support
 
Signs ____________________
Name cards/tags ____________________
Diagrams (seating/ceremony, etc.)  ____________________
 Other
 
Honor guard ____________________
Color guard ____________________
Flags ____________________
Funding ____________________
Prepare speech(es) ____________________
Flight line “quiet time”  ____________________
Script for narrator ____________________
Speeches for participants ____________________
Menu(s) ____________________
Medical support at x- ________ ____________________
Biography of new commander ____________________
Welcome sign at Base Ops and gates  ____________________
Oplan (x- ________ to request #)  ____________________
Coordinate with Officers’ Club ____________________
Official party platform, bunting, etc ____________________
Backup power generation ____________________
RECEPTION/DINNER/SOCIAL:
 Receiving Line:
 
Location/time: ____________________
Names of people in line: ____________________
Refreshments:  ____________________
 Dinner/Social Function:
Location: ____________________
Invitations: ____________________
Programs and Place Cards: ____________________
Payment Method:  ____________________
DAY OF CEREMONY
_______ Check with honoree for any last minute changes to guest list, etc.
_______ Brief officiating officer
 _______ Confirm family escort(s)
 _______ Check Sound System
 _______ Confirm Photographer
 _______ Confirm Color Guard
 _______ Awards and plaques in place
 _______ Ensure Programs are available
 _______ Confirm seats in place; reserved seating done
 _______ Presentation of flowers for spouse in place
 _______ Confirm cue to narrator when official party enters
 _______ Brief honoree and family
 _______ Oath Card present




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