Air Force Protocol
from 'Til Wheels AWARDS/PROMOTION/RETIREMENT CEREMONIES
FOR MILITARY AND CIVILIAN | | Protocol Project Officer: | ____________________ | Ext. | ____________________ | | DCS Project Officer: | ____________________ | Ext. | ____________________ | | Alternate DCS POC: | ____________________ | Ext. | ____________________ |
| | Individual being honored | ____________________ | | Date of Event | ____________________ | | Senior Ranking Host | ____________________ | | Event on calendar of CC/CV | | ____________________ | | Final information book forwarded | | ____________________ |
| | Event location identified/reserved: | ____________________ | | Conference Scheduling ext ______ | | | ______ | Theater | | Officers' Club ext ______ | | | ______ | Room __________________ | | | ______ | Room __________________ | | | ______ | Room __________________ |
| | Other Location: | ____________________ | | Dinner/Social Function/Reception included: | ____________________ |  | What type of function desired
(Dinners, Icebreaker, Supporting conference(s), Pre-ceremony coffee, Post-ceremony reception(s), Receiving line) | | | | Type of function: | ____________________ | | | | Location: | ____________________ | | | | Payment method: | ____________________ |
| | Uniform Requirements: | ____________________ | | Request Letter filed/Funds programmed: | ____________________ | | Put notice on E-Mail net: | ____________________ | | Briefing Package for Officiating General: | ____________________ | | CEREMONY SUPPORT NEEDS: | | Physical needs: | | | | ____ | | Podium | | ____ | | Award table | | ____ | | Presentation Board | | ____ | | Number of seats | | ____ | | Flags - US, AF, Command, GO (Protocol can supply for GO) | | ____ | | Room diagram (provide to Protocol) | | ____ | | Reception materials (e.g. table cloth, skirts, punch bowl, etc.) | | ____ | | Oath Card |
| | | Music: | | | | ____ | | Taped music in _______________ at EXT. _______ | | ____ | | Air Force Band at EXT. _______
(Submit DD Form 2536) |
| | | Honor Guard: | | | | ____ | | Can be reached at _______ |
| | | Narrator: | ____________________ | | | Aide: | ____________________ | | | Photographer: | ____________________
(can be reached at _______ ) | | | Reserve Parking Signs: | ____________________
(can be checked out at Protocol) | | | Escorts for Family members and DVs: | ____________________ | | | Billeting for Family members and DVs: | ____________________ | | | Transportation for Family members and DVs | ____________________ |
| | CEREMONY COMPONENTS: | | Invitations and programs: | | | | OPR does rough drafts for Graphics | | ____________________
(Protocol has examples) | | To Graphics for keyline or art work: | | ____________________
(ext __________) | | DAPS for copying x- _________ | | ____________________ | | NOTE: Have Protocol "proof" invitation/program before it goes to graphics and the print plant. The more eyes that see it the better. |
| | | Script information and sequence of events
(Provide copy to Protocol) | | | | Name of Spouse: | | ____________________ | | Names/ages of Children | | ____________________ | | Names of Family members/Guests/DVs | | ____________________ | | Copy of Decoration/Award Citation: | | ____________________ | | Copy of Promotion Order | | ____________________ | | Copy of Retirement Order | | ____________________ | | Retirement of Flag (GOs only): | | ____________________ |
| | | Provide copy of ceremony script to: | | | | Scheduling/ Presentations: | | ____________________ | | Officiating officer: | | ____________________ | _____ Include Bio
_____ 5x8 card listing contributions to unit. | | | | Narrator: | | ____________________ | | Aide: | | ____________________ | | Retiree: | | ____________________ |
| | | Presentations/Gift: | | | | Medal/Award and Citation: | | ____________________ | | Retirement Certificates (Retiree and Spouse): | | ____________________ | | Presentation Flowers: | | ____________________ | | Other presentations: | | ____________________ |
| | | Seating Diagram/Placecards:
(See Protocol for assistance) | | | | | | Receipts | | | | Turn in receipts after ceremony is complete: | | ____________________ |
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| | RECEPTION/DINNER/SOCIAL: | | | Receiving Line: | | | | Location/time: | | ____________________ | | Names of people in line: | | ____________________ | | Refreshments: | | ____________________ | | | Coord Protocol support | | _____ | | | If in club coord support thru catering | | _____ | | | Order Cake, Protocol, ext __________ | | _____ |
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| | | Dinner/Social Function: | | | Location: | | ____________________ | | Invitations: | | ____________________ | | Programs and Place Cards: | | ____________________ | | Payment Method: | | ____________________ |
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| | DAY OF CEREMONY | | _______ | Check with retiree for any last minute changes to guest list, etc. | | _______ | Brief officiating officer | | | _______ | Confirm family escort(s) | | | _______ | Check Sound System | | | _______ | Confirm Photographer | | | _______ | Confirm Color Guard | | | _______ | Awards and plaques in place | | | _______ | Ensure Programs are available | | | _______ | Confirm seats in place; reserved seating done | | | _______ | Presentation rose(s) for spouse in place | | | _______ | Confirm cue to narrator when official party enters | | | _______ | Brief honoree and family | | | _______ | Oath Card present |
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Protocol 
