The information contained herein is quoted from Social Usage and Protocol Handbook: A Guide for Personnel of the U.S. Navy (OPNAVINST 1710.7 dated 17 JUL 1979)

The military host will often have junior officers appointed to plan and/or assist during a reception. The following checklist may be helpful.

1. Primary Planning
   • Determine who will host the function
   • Will there be a guest of honor?
   • Select a convenient date and time for the function
   • Determine the location
   • Select an appropriate attire
2. Guests
   • Prepare a guest list
   • Mail invitations 3-5 weeks in advance (include a map if using an unfamiliar location)
   • Keep a working list of acceptances and regrets
   • Will any of the guests require special attention: (Handicapped persons, dignitaries to be met, etc.)
3. Location - if using a club or caterer:
   • Select an appropriate menu
   • Ensure an adequate number of bars and tenders
   • Ensure nonalcoholic beverages are available
   • Coat/hat check available
   • Name tags at check-in table if desired
   • A podium and microphone if needed
   • Lighting at appropriate level
   • Parking facilities available
4. Miscelkmeous
   • Decorations as appropriate, flowers, flags, etc.
   • Music, at appropriate sound level.
   • Photographers, properly briefed beforehand.
   • Receiving Line
     • Inform members of order beforehand
     • Place a carpet runner in desired location of the line
     • Have a table near by for the ladies’ purses and members’ beverages
   • Special events–will there be speeches, or presentations?
   • Aides. Often it is helpful to have junior officers and spouses aid in manning check-in tables, directing guests, etc.